How to Write a Professional Two Weeks Notice Email: A Step-by-Step Guide

Many factors can lead to your resignation from employment. These reasons may include a change of location, promotion & transfer, another opportunity, or some personal reasons. Whatever may be the reason, you should always leave your workplace gracefully and on a high level.

While you are on the job or in employment, presenting two weeks’ notice is considered standard practice. When that time comes when you have opted to leave the post, you should always provide notice to your immediate boss or employer.

While doing so, you are informing your employer that you are leaving the company. At the same time, you are giving them enough time to arrange for your replacement and other necessary things.

But when finally, you choose to leave your place of employment. It’s best to tell your immediate boss or employer face to face, if possible, that you are leaving your job or employment. Afterward, catch up with a formal resignation letter. It’s best to give your boss no less than two weeks’ notice’ when you intend to leave the workplace.

If you have to inform your immediate boss or employer of your acquiescence immediately, you may need to send a resignation email rather than a letter. Regardless of the possibility that you send an official letter or tell your immediate boss or employer face to face, you may submit a subsequent email later on.

Below you will know the details & information on why you should give two weeks’ notice and how to compose a resignation email in addition to that sample email.

Why It Is Needed To Provide Two Weeks Notice?

It’s critical to give your immediate boss or employer two weeks’ notice if you can find to get some time for it. It is standard practice while leaving the job or employment.

It gives you enough time to change out of the workplace and to complete any ventures you can. It additionally provides your immediate boss or employer time to start to enlist and potentially prepare your substitution.

In any case, two weeks’ notice isn’t lawfully required. If you have a union agreement or employment contract stating how much notice you need to give, unquestionably take after those guidelines.

Something else, do your best to give two weeks’ notice. It is a suitable approach to keep up a positive association with your boss or employer, which you can ever need to approach them for a suggestion in the future.

It may be possible that the conditions arise that may expect you to leave before giving two weeks’ notice. Which can include a personal crisis or unendurable or dangerous work conditions and, in that case, leave immediately.

How To Write A Resignation Letter Email Message

Make further inquiries:

It also gives a chance to ask any questions about pay or advantages, such as where or when you will get your last paycheck. You ought to send the email to both your immediate boss or employer and the Human Resources office. HR will have the capacity to answer these sorts of inquiries.

Give your contact details & information:

You might need to incorporate any non-organization email address or another type of contact details & information, so your boss can connect with you later on.

Express the date:

In the letter, incorporate the time you intend to leave the organization. It will give your immediate boss or employer an unmistakable feeling of your timetable. It will also give your company or organization the time to arrange for the replacement.

No need to provide the information which is not required:

There’s no compelling reason to go into a considerable measure of detail in your resignation letter. It’s most vital to pass on that you are leaving and when your last day will be. You should only provide the information required in the resignation letter, no need to give any extra or unnecessary information.

Offer thanks to Your Boss:

Make sure to thank your boss for the open doors you have been given amid your residency. It is likewise a decent minute to offer your thanks for the years you have worked there.

Offer help for the time you are in the Company:

Offer to enable the organization amid the two-week to change. You may provide to prepare another worker, for instance, to compose a depiction of your day by day work duties and incomplete tasks for your successor.

Don’t forget to edit your resignation letter:

Make sure to thoroughly edit your email, settling any spelling or language structure blunders and mistakes. Additionally, ensure that the date you gave for your last day of work is right. Although you are leaving the organization, you need your resignation email to be proficient and to the point.

Always leave the company on the high grounds as you may need the help of your former employer, supervisors, and colleagues in the future. And it is always best to leave on a positive note.

Two Weeks Notice Resignation Letter Template (Email Message)

Below you will find the sample to write the resignation letter template email message, which you can use for your guidelines. You can always alter this example as per your situation and circumstances.

Headline: Notice of Resignation – Your Name

Dear Salutation Name of The Employer Or Your Boss,

I am writing to inform you that I am giving two weeks’ notice and will leave my post as a Technical Analyst with XXXX Company. My last day at the workplace will be August 25.

If it’s not too much problem, let me know whether I can provide any help. I would be happy to provide any advice or support during my remaining time in this organization. You may always contact me with any inquiries on my email, [email protected], or my contact number, XXX-YYY-ZZZZ.

I wish you and the organization achievement in the future. Thank you so much for providing me this opportunity in the first place.

Best Regards,
Your Name

Sample 1: Formal and Gracious

Subject: Resignation – Two Weeks Notice

Dear [Manager’s Name],

I am writing to officially inform you that I have decided to resign from my position at [Company Name], effective two weeks from today’s date.

I am grateful for the opportunities and experiences I have had during my time here, and I appreciate the support and guidance that you and the team have provided.

I will do everything possible to ensure a smooth transition during the next two weeks. Please let me know if there is anything specific I can do to assist with the transition.

Thank you again for everything.

Best regards, [Your Name]

Sample 2: Simple and to the Point

Subject: Two Weeks Notice

Dear [Manager’s Name],

I am writing to inform you that I am resigning from my position at [Company Name], effective two weeks from today’s date.

Thank you for the opportunity to work with such a great team. I appreciate your understanding during this transition.

Sincerely, [Your Name]

Sample 3: Gracious and Appreciative

Subject: Resignation – Two Weeks Notice

Dear [Manager’s Name],

It is with mixed emotions that I write to inform you of my decision to resign from my position as [Job Title] at [Company Name], effective two weeks from today’s date.

I am grateful for the opportunity to have worked with such a talented and supportive team. Your guidance and mentorship have been invaluable to me during my time here.

I will do everything I can to ensure a seamless transition, and I am available to help in any way possible during the next two weeks.

Thank you for your understanding.

Sincerely, [Your Name]

Sample 4: Positive and Professional

Subject: Notice of Resignation – Two Weeks

Dear [Manager’s Name],

I am writing to let you know that I have decided to resign from my position at [Company Name], effective two weeks from today’s date.

I want to express my appreciation for the opportunities you have provided me during my time here. I have learned a great deal and have enjoyed working with the team.

I will do my best to ensure a smooth handover of my responsibilities during the next two weeks. Please let me know if there is anything specific you would like me to focus on.

Thank you again for your support.

Best regards, [Your Name]

Sample 5: Appreciative and Polite

Subject: Resignation – Two Weeks Notice

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective two weeks from today’s date.

I appreciate the opportunities that [Company Name] has given me during my time here, and I am grateful for the support and guidance I have received from you and the team.

Please let me know if there is anything I can do to make the transition as smooth as possible.

Thank you for your understanding.

Sincerely, [Your Name]

Sample 6: Simple Two Weeks Notice Email

Dear [Supervisor’s Name],